Month of Coordination

Wedding Planning

Details

This package is for couples who have planned all the details but need a coordinator on their wedding day to ensure everything runs smoothly. Simone or one of our professional coordinators will meet with you during the month of your wedding, and become familiar with your vision, vendors, and event details. On your special day, you will be able to relax and enjoy the day knowing that we will have things running smoothly!

Planning

  • During the Month of, two meetings with Simone to cover the following:
    • 1st Meeting: Initial Consultation
    • 2nd Meeting: Finalizing Details and Venue Walk-Through
    • Unlimited professional advice and guidance (including etiquette) via phone and email during the month of the wedding
  • Review all vendor contracts provided by client
  • Produce a minute-by-minute timeline of the wedding day
  • Review and proof-read BEO (Banquet Event Order) provided by Catering Manager
  • Provide client with marriage license information
  • Collect vendors’ liability insurances and provide them to the venue
  • Confirm all vendor orders and quantities for rental items
  • Distribute client-approved timeline to all vendors at least 1 week before wedding date
  • Work with the officiant in coordinating the ceremony
  • Communicate with DJ/musicians on ceremony cueing wedding party for processional
  • Work with DJ/musicians to establish timing for entertainment, grand entrance, first dance, parent dances, cake cutting, bouquet and garter tosses, honeymoon/money dance
  • Orchestrate ceremony rehearsal with bridal party and family
  • Collect all items to be set up on wedding day

Execution

  • On-site wedding day management
  • Simone Goertzen (Planner) + 1 Coordinator
  • Early arrival to manage, direct and be the on-site point of contact for the family, wedding party and vendors throughout the event day
  • Communicate and manage banquet staff regarding setups and compliance of floor plans
  • Greet vendors and ensure vendors are providing contracted services
  • Set up dĂ©cor: seating cards, menus, favors, sign-in books, gifts, etc.

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